CCIE Stylesheet and widgets

"*" indicates required fields

ORGANIZATION INFORMATION

Organization Name:*

Type of Organization:*

UCF - a UCF department or an active registered student organization whose event participants are mainly current UCF students.

Community - local recreational league or community organization.

Commercial - company, group or individual that have events with participation or admission fees.

Type of UCF Organization:*

Department

Student Organization

ADVISOR INFORMATION (FOR UCF STUDENT ORGANIZATIONS ONLY)

UCF Advisor:*

First Name Last Name

Department:*

Extension*

Email:*

knights.ucf.edu OR ucf.edu ONLY Confirm Email

PAYMENT INFORMATION

Method of Payment:*

NOTE: Upon approval of application, a payment schedule will be provided.

Check

Money Order

Interdepartmental Transfer (for UCF Organizations ONLY)

Credit Card

REPRESENTATIVE INFORMATION

Representative:*

First Name Last Name

Title*

Address

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Phone*

Email*

EVENT INFORMATION

Event Name*

Projected Attendance*

Description of Event:

Please indicate who will be attending the event, what is the focus of the program, and include any other details to assist in approving this request.

Will an admission fee be charged for this event?*

Yes

Please provide fee details:

Will any retail items be sold at this event?*

Please note that selling of any items must be in compliance with UCF policy. Contact UCF Business Services for additional information.

Yes

Please provide item details:

Does this organization assess membership/participation fees?*

Yes

Please provide fee details:

Equipment Requested:

(Review Gymnasium equipment fee structure for equipment.)

Tables

Chairs

Podium

Sound System

Please identify any additional equipment needs:

For technology support, please contact the Office of Instructional Resources.

Quantity of Tables*

Quantity of Chairs*

Date of Event:*

Start Time:*

End Time:*

Is this a recurring event?

Yes

Add additional dates and times below:

Date of Event:

Start Time:

End Time:

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Disclosure and Cancellation Policy*

All organizations and individuals applying for the use of any University facility are responsible for knowing and abiding by the rules and policies governing that area. Applications must be received at least four weeks prior to the event. No organization will be permitted use of University facilities on any basis until the application is approved and proof of insurance is verified. Other restrictions may apply.

All reservations require a 25% non-refundable deposit. The balance is due the day of the event. Payment details for all events will be arranged with the Facilities Coordinator

CANCELLATION POLICY: All payments are nonrefundable.

I have read and acknowledge the disclosure statement above.

Food Services Disclosure Statement*

All food service on campus must be provided by vendors approved by UCF Business Services office. No food or beverages, including alcoholic beverages, are allowed inside the gymnasium. Concession requirements should be directed to the University Business Services office.

I have read and acknowledge the food services disclosure statement above.

Potentially Hazardous Events and Assumption of Risk*

POTENTIALLY HAZARDOUS EVENTS: All events with over 50 attendees are considered to be potentially hazardous and must be vetted and pre-approved through the UCF Safety Action for Event (SAFE) Form. The SAFE Form must be submitted at least 15 days prior to the event date.

ASSUMPTION OF RISK: It is the responsibility of the reservation contact to ensure that any invitee, guest, employee or independent contractor receives notice of and complies with UCF’s guidelines. Failure to do so may result in immediate removal from the property, without refund.

Reservation contact voluntarily assumes all associated risks and liabilities related to exposure of COVID-19. Furthermore, requesting party agrees to indemnify, defend and hold harmless, UCF and the College of Community Innovation and Education, its parents, subsidiaries, officers, employees, agents, joint venture partners, affiliated entities and representatives, from and against any and all claims, demands, actions, damages, losses, costs, penalties, liabilities, expenses or deficiencies asserted against UCF related to or arising from exposure or transmission of COVID-19.

I have read, understand, and agree to follow all reservation policies and UCF guidelines outlined above.

Contact the UCF CCIE Facilities Director for more information:
Benie Harris
Email: benie.harris@ucf.edu
Telephone: 407-823-5003

I acknowledge the information contained in this request is accurate and I will abide by all rules and regulations set forth by the University of Central Florida and the College of Community Innovation and Education. By clicking the button below, I understand that this request will be submitted for consideration only and does not indicate that my reservation is approved.

This field is for validation purposes and should be left unchanged.

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